Your Data, Your Control
Last Updated: December 23, 2025
Why You're Seeing This Page
Your meeting was recorded by an Efficlose AI meeting assistant. This page explains how we handle your data and the measures we take to keep your information safe. Trust is everything when it comes to your conversations, and at Efficlose, we prioritize your privacy and security.
Your Data, Your Control
At Efficlose, we believe privacy is a fundamental human right — and that belief guides every decision we make about privacy and security. When our AI assistant joins a meeting, here's what you should know:
- Recording with Consent: The meeting host or participant using Efficlose has chosen to record the meeting. Our bot clearly identifies itself when joining.
- Transparency First: All participants are notified when recording begins.
- Full Ownership: The person who initiated the recording owns and controls the data.
No AI Training. Ever.
Your meeting content — including audio, video, transcripts, and summaries — is never used to train any AI models. We enforce a strict Zero Data Retention policy with our AI processing partners, meaning:
- No storing: Your data is not stored by any third-party AI vendors after processing
- No accessing: Vendors do not retain access to your data once the service is delivered
- No training: Your data is never used to train AI models, internally or externally
This commitment extends to all our trusted partners, including transcription providers and AI services. Our Zero Day Retention vendor agreements strictly uphold these standards.
Efficlose acts solely as a data custodian — you retain full ownership and control of your data. Internally, our teams do not have access to your meeting content by default. Any access requires explicit permission, typically granted for support-related purposes only.
Enterprise-Grade Security
Efficlose is built on a foundation of industry-leading security practices, ensuring your data is handled with the highest standards of security and integrity. Our infrastructure includes:
Encryption at Every Layer
- AES 256-bit encryption for all data at rest
- TLS 1.2+ encryption for all data in transit
- End-to-end protection from recording to storage
Proactive Security Measures
- Continuous vulnerability scanning and security monitoring
- Regular security audits and penetration testing
- Incident response procedures and security team on standby
Responsible Data Handling
- Secure cloud infrastructure with redundancy
- Regular backups with encryption
- Data residency options for enterprise customers
How We Meet Compliance Standards
Efficlose adheres to leading compliance frameworks to protect your data and support regulatory needs:
- SOC 2 Type II: Independently audited to validate our security, privacy, and data integrity controls
- GDPR Compliant: Full compliance with EU data protection regulations to uphold user rights and transparency
- Data Processing Agreements: Available for enterprise customers requiring formal data protection agreements
Privacy Built by Design
We've built features that put privacy at the center of everything we do:
Recording Controls
- Meeting hosts choose which meetings are recorded
- Recordings can be paused, stopped, or deleted at any time
- Automatic recording rules can be customized per organization
Access Management
- Set visibility preferences for each recording
- Limit access to specific participants or team members
- Private recordings visible only to the owner
- Shareable links with optional password protection
Administrative Governance
- Organization admins manage data retention policies
- Control workspace access and user permissions
- Team-based access controls and role management
- Audit logs for compliance and monitoring
What Happens to Your Data
When your meeting is recorded by Efficlose:
- Recording: Audio and/or video is securely captured and transmitted
- Processing: Our AI generates transcripts and summaries
- Storage: Data is encrypted and stored in secure cloud infrastructure
- Access: Only authorized users (as defined by the recording owner) can view the content
- Retention: Data is kept according to the organization's retention policy and can be deleted at any time
Your Rights
As a meeting participant, you have rights regarding your data:
- Right to Know: You can request information about what data was recorded
- Right to Access: You can request access to recordings where you participated
- Right to Deletion: You can request deletion of your data (subject to the recording owner's approval)
- Right to Object: You can leave a meeting if you don't wish to be recorded
To exercise these rights, please contact the person who invited you to the meeting or reach out to us directly.
Making Sense of It All
- You have the right to know when meetings are being recorded
- Efficlose serves as a data custodian — the recording owner controls the data
- Our vendors operate under strict agreements to protect your data and never train on it
- We use multiple security layers, including encryption and vulnerability management
- You have options for access, deletion, and objection regarding your data
Questions or Concerns?
If you have questions about how your data was handled in a recorded meeting, or if you'd like to exercise any of your data rights:
- For privacy inquiries: [email protected]
- For general support: [email protected]
- View our full Privacy Policy: privacy-policy
- View our Terms of Service: terms-conditions
We're committed to transparency and protecting your privacy. Thank you for trusting Efficlose.